Obtaining Records From A Government Records Center: How To Write A Records Request

If there are ever any government records you want to obtain, you are going to need to write up a government records request. There is no need to worry because as a citizen of your country you have a legal right to obtain government records as you please, as long as you send in your request form. This falls under the Freedom of Information Act and the Privacy Act. Now it is just a matter of writing your government records request and there are a few things that are important to keep in mind when writing this request.

There are a few steps involved when writing to a government records center, one to make sure that you are even writing to the right place to begin with. There are different government agencies which hold their own records, so depending on which specific records you are looking for you will need to write to the right place. Make sure that you include your contact and personal information at the top so they know who they are talking to and where they can send the information you are requesting. Make sure that you state clearly just what government records you are looking for.

You may be looking for birth certificates or marriage certificates, maybe even government army records for a loved one that served time in the military and who you want to find out information on. It is best to include a handwritten note for your government records request but then there are also professional request forms that you should include. This will help make sure that you don’t forget any important information. It should not take any longer than twenty days to hear back from that agency.

Typically it will take no longer than twenty days to get a response back. If you are denied for whatever reason, you have every right to appeal. There are very few situations in which a denial would be allowed. Under the Acts you have a legal right to view government records and you should not be denied those rights.

When you are writing your request letter, you can include a reason as to why you want to obtain these documents but there is no requirement of you to. If you do it can help the process to go through a lot quicker but that is completely up to you. Go over your government records request form a few times before sending in. Also remember that although there is no requirement for you to include a reason why you want this information it can help speed things along.